Privacy Policy
Effective Date: September 10, 2026
This Privacy Policy explains how we collect, use, store, and protect your information when you visit hvac.koilacademy.com, register for a workshop, request information, or otherwise interact with us through the Website.
By using this Website or submitting your information through our registration forms, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
When you register for the Free HVAC Career Workshop or contact us, we may collect information such as:
- Full name
- Email address
- Phone/mobile number
- Information provided voluntarily through registration or inquiry forms
- Workshop registration and attendance information
- Communications or correspondence you have with us
We may also automatically collect limited technical information when you visit our Website, such as your IP address, browser type, device information, operating system, pages visited, and general usage information. This information may be used to maintain website security, improve website performance, and understand how visitors use our Website.
2. How We Use Your Information
We may use the information we collect to:
- Process and confirm your workshop registration
- Contact you regarding the workshop
- Send workshop joining instructions and important updates
- Provide the free resources associated with the workshop
- Provide information about our training programs, courses, and services
- Respond to your questions, requests, or inquiries
- Provide information about internship, placement, or career-support opportunities where relevant
- Issue or manage certificates of participation
- Improve our Website, workshops, and services
- Maintain website security and prevent fraudulent or unauthorized activity
- Comply with applicable legal and regulatory requirements
3. Workshop Registration
The Website includes registration forms for the Free HVAC Career Workshop. Registration information is used to manage your participation and communicate important workshop-related information.
The workshop is presented as a free registration opportunity, and registration does not create an obligation to purchase any course or service.
The Website may also provide information about other training programs offered by Koil Skills Academy. Where applicable, we may contact registered users about relevant educational programs or opportunities.
4. Email Communications
If you provide your email address when registering, we may use it to send:
- Registration confirmations
- Workshop joining information
- Workshop reminders or updates
- Free educational resources associated with the workshop
- Certificate-related information
- Responses to your inquiries
- Information about relevant courses, programs, or services
You may request that we stop sending promotional communications at any time by contacting us using the information provided below or by using an unsubscribe option where one is provided.
Please note that you may still receive essential administrative or transactional communications relating to a registration or service you have requested.
5. Sharing of Information
We do not sell or rent your personal information to third parties.
We may share information with trusted service providers when reasonably necessary to operate the Website, process registrations, communicate with participants, deliver resources, or provide related services.
Registration forms or communication services may be provided through third-party technology providers. These providers may process information on our behalf and are expected to use the information only for the services they provide to us.
We may also disclose information:
- When required by applicable law or legal process
- To protect our rights, property, or safety
- To protect the safety of our users or others
- To investigate fraud, security issues, or unauthorized activity
- In connection with a business transfer, merger, restructuring, or similar transaction, where legally permitted
6. Third-Party Services
Our Website may use third-party services for functions such as registration forms, email communication, website hosting, analytics, security, or other technical services.
These third parties may process certain information in accordance with their own privacy policies and applicable laws.
Where the Website links to external websites or services, those websites are governed by their own privacy policies. Koil Skills Academy is not responsible for the privacy practices of third-party websites that we do not control.
7. Cookies and Similar Technologies
Our Website may use cookies or similar technologies to provide essential website functionality, improve website performance, understand website usage, and enhance the user experience.
Cookies are small files that may be stored on your device when you visit a website.
You can generally manage or disable cookies through your browser settings. However, disabling certain cookies may affect some Website functionality.
8. Data Security
We take reasonable technical and organizational measures to protect personal information against unauthorized access, misuse, alteration, disclosure, or destruction.
However, no method of transmitting or storing information online can be guaranteed to be completely secure. Therefore, while we take reasonable steps to protect your information, we cannot guarantee absolute security.
9. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including providing services, maintaining registration records, handling communications, resolving disputes, complying with legal obligations, and protecting our legitimate interests.
When personal information is no longer reasonably required, we may delete, anonymize, or securely dispose of it, subject to applicable legal or regulatory requirements.
10. Your Privacy Rights
Depending on applicable law, you may have rights regarding your personal information, including the right to:
- Request information about the personal data we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of personal information where legally applicable
- Withdraw consent where processing is based on consent
- Request that certain communications or processing be stopped, where applicable
- Raise a concern or complaint regarding our handling of your personal information
To exercise a privacy-related right or make a request, please contact us using the details provided in the Contact Us section below.
We may need to verify your identity before processing certain requests.
11. Children's Privacy
Our Website and workshop may be of interest to students and young people. However, we do not knowingly collect personal information from children in circumstances where such collection is prohibited by applicable law.
If you are a parent or guardian and believe that a child has provided personal information to us without appropriate authorization, please contact us so that we can review the situation and take appropriate action.
12. International Data Processing
Some of our technology, hosting, communication, or service providers may process or store information on servers located outside India.
Where personal information is transferred or processed outside India, we will take reasonable steps to ensure that such processing is carried out in accordance with applicable laws and appropriate safeguards.
13. Links to Other Websites
Our Website may contain links to other websites, including external resources, maps, registration services, or other third-party websites.
If you follow a link to an external website, that website's privacy policy and terms will apply. We encourage you to review the privacy policy of any third-party website before providing personal information.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or privacy practices.
Any updated version will be posted on this page with a revised Effective Date.
We encourage you to review this Privacy Policy periodically.
15. Contact Us
If you have questions about this Privacy Policy, want to request access or correction of your information, or have a privacy-related concern, please contact us.